How to interview event planners
When deciding to have a professional event planned by professionals, it is important to know the questions to ask in order to find event planners in Los Angeles that are perfect for the event. By asking certain questions, companies and organizations can cross competition and find suitable planners.
It can be difficult to hand over the event planning tasks to a stranger. However, event planning covers a wide variety of tasks that are nearly impossible to perform with in-house personnel. Communicating the details and expectations of the event in advance should be done by both the company hiring the planner and the planner himself.
Find out what types of events the planner has previously managed and planned. For example, if a business needs a planner who is an expert in jewelry, a planner with a background in sports planning would not be suitable. The first question is to find out their knowledge and experience and how this relates to the event to be planned.
Ask how early they start planning to find out how the planner organizes their time in relation to events. Tell the planner the schedule start time it takes to manage supplies and be on track.
Find out if the planner works alone or with a team of other planners. Extensive events require a team of planners to work together to make the event run successfully. Smaller events may only require the expertise of one event planner.
A company can interview a planner who works alone, but they really need a team effort. A company may really like the planner that works alone. In this case, the company can interview other planners and ask how they would work as part of a team effort with strangers. The perfect characters can be chosen who work well in a team and deliver high-quality results.
An event absolutely requires the input and collaboration of several other industry professionals. This makes it important that the planner has the ability and contacts to collaborate with other professionals related to the event.
Event planners work directly with the professionals and have a pre-selected crew. Candidates must be hired who already have a crew on hand. This reduces the cost and timing of finding every professional at once. This requires detailed communication about the event and what services from professionals are needed.
Make sure to ask how much an event planner charges. An event expert will offer prizes based on the size of the event, the number of crew members, and the time and duration of the schedule. The price they give should fit the budget allocated for the event. In the interview, indicate the budget that has been allocated and negotiate terms so that both the planner and the company can come to an agreement.
Make sure that the compensation given also includes the price for hiring other professionals. The agreement must include the prices for other crew members and vendors, along with a list of their details, experience and responsibilities for the event.
The event planner company needs a license to be competent and professional. The candidate interviewed could be the representative of a team of planners, so ask how much they are involved in the actual planning process. Also ask if they will attend the event. It is important that a planner is present in case something goes wrong at the last minute.
Ask how they handled events or situations that went wrong in the past. This will emphasize the planner's business ethics and expertise. See if they just give ideas for events, or work with ideas they've been given. This will test if the planner is committed and how far they will go with the job.
Also ask about their skills other than event planning, which are related as well. This is to see if they have experience in other professions related to event planning, such as a server or makeup artist. They can intervene at the last minute if something goes wrong if they have these skills.