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What are the Benefits of Using Employee Tracking Software?


Employee monitoring may be viewed as a trespassing method of obtaining relevant details regarding an employee's performance at work using technology-oriented tools. The employee position tracking system is the product of a balance of hardware and software methods that can track an employee's every move.
Additionally, certain workers are granted work-from-home options, which have become obligatory due to the recent pandemic. Managers and seniors in the company should be able to successfully track workers without creating any discord. To achieve the goal, HR and IT staff should work together.


Employee time tracking software is used to track employee productivity and ensure that corporate resources are being used appropriately. HR should take the following steps to make this method less intrusive:

Establish written policies that explicitly state timekeeping, phone tracking, and disciplinary guidelines, among other items.

As evidence that the workers are aware of the rules, take their acknowledgment.
When there is a default, take disciplinary action and make no distinction between workers.
By keeping your policies within reason, you will focus on the outcome rather than the process.
To maintain efficiency, block potentially harmful and unacceptable websites quietly.
Make the employees aware of the monitoring software implementation and obtain their approval.
Employee tracking is regarded as one of the most powerful methods for increasing a company's performance and productivity. Installing employee management software has both positive and negative effects. The organization's HR and management should carefully consider the benefits and drawbacks of the installation.

Keeping track of Employee Attendance:

The key goal of putting employee tracking software in place is to keep accurate records of employee attendance. Employee attendance is influenced by a variety of factors such as off-time schedules, start-time schedules, arrival times, leaves, break times, and so on. Hourly work attendance is a critical measure for assessing an employee's productivity.

Employees Have a Better Perspective:

Monitoring the workers not only identifies the worst performers but also highlights the best (so you can encourage them!). When a Dallas restaurant began using software to monitor each waiter's activities, including their passes, dishes, and beverages, management's primary aim was to avoid employee theft.




Corrections on time are Now Possible:

You will spot errors until they escalate out of reach if you have more insight into what your team members are doing. Perhaps you've noticed that one of your employees has started working on a low-priority project when you need him to concentrate on something more urgent or important. You should give him an email or a text message to say, "Hey!" "Will you please put Project X ahead of Project Y?"

Increases the Organization's Security:

Employee surveillance improves security. “If an employee is expected to be back at a certain time and nobody has heard from them,” says Paul Randhawa, senior management analyst at Santa Clara Valley Water District in California, “we can look upon the GPS, see where they're at, and check up on their safety.”

Managers will get real-time updates about employee actions and see how involved they are in the workplace by tracking workers in the workplace. This practice would root out all dishonest workers, allowing management to take swift disciplinary action. The method of correcting mistakes in the early stages became much easier with the well-structured employee monitoring system.

Employees Who Work From Home:

Every manager struggles to keep their team on the same page, and as remote work becomes more popular, particularly in circumstances like the recent pandemic, the task of getting a group of people together has taken on a global scale.
Employee surveillance has a significant effect on the ability to connect with others. You can get a high-level and granular view of what's going on at any time if you have access to data from every employee.

This Leads to More Effective Delegation:

You'll be able to delegate more easily if you have a better understanding of each employee's strengths and weaknesses. Delegation is mission-critical because it fosters teamwork, strengthens your staff, improves productivity, builds team trust, and allows you to concentrate on the big picture.

If you delegate jobs to the wrong individuals, none of those advantages will be realized. You will delegate tasks correctly when you know who struggles with what (and, conversely, who excels at what). It might be necessary to give the task to the person who is least qualified to handle it so that he can improve. When there is no time constraint or the project is not extremely relevant.

Prevents Data Loss and Lawsuits:

Employees will often turn against the corporation and start revealing confidential business details to third parties. This can happen when they stand to benefit financially as well. Employees cannot give sensitive data to others, and strict monitoring procedures will avoid these bad practices. Employee integrity and data security can therefore be protected in a supervised work environment.
Today's companies face a significant problem in the form of litigation. Emails are a form of written record that can be used as evidence. Employee surveillance will detect security breaches and unintentional misuse, allowing you to avoid potentially expensive legal problems.
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Time Doctor Time Doctor is a time tracking software program for real time monitoring of responsibilities and preventing time waste. It is useful for individuals and companies for tracking remote crew’s time management and productivity. Time Doctor takes screenshots each 3 mins as a manner to verify that personnel are working. It has more than one capabilities for improving employees’ productivity along with casting off multi-tasking, getting staff to focus on top priority and additionally ensuring managers are aware of pinnacle priorities of personnel. 2. WorkiQ WorkiQ is a software that tracks employees’ computer conduct and presents reports on their time spent on efficient and non-effective applications. The dashboards provide clean visuals to tell you which of the personnel are actively engaged with their paintings and which might be continuously distracted. WorkiQ gives you the strength to categorize those sports, track processes throughout all applications, and compare how specific users manner similar devices of labor. 3. Todoist Todoist is software that continues everybody up to date with the entirety from the little things that could slip our minds to the obligations we accomplish every day. Individual assignments, crew obligations, and custom-categorized projects are indexed with cut-off dates, and productiveness is monitored in regard to duties finished on time. The largest perk is that it’s cross-compatible with each platform we use. It’s inside the cloud. You can almost get entry to the platform on any device irrespective of where you can find yourself. 4. Invoicera Invoicera is a time tracking and online invoice software. It tracks employees' activities and time spent on each activity. The time tracking and invoicing software offers many unique features customized to the specific business needs of freelancers, small businesses, and enterprises. It helps you to automate and simplify your time management and communication with online tracking, invoicing and payments, expense management, recurring/subscription billing, client/vendor panels, time tracking, invoice approval process, multi-lingual & multi-currency support, staff permissioning, financial reporting & analysis, purchase order management. 5. WorkStatus WorkStatus is aimed to offer a platform/medium for organizations and individuals to be more productive. It encourages teams to focus on important job tasks rather than wasting their crucial hours on other distractions. It makes processes as clear and transparent for you as possible. WorkStatus follows the industry best practices and always delivers best approaches to help an organization streamline its processes. It takes screenshots every 10 minutes to keep complete tracking of employee activities along with keeping record of URLs, Apps, and activities. It focuses on delivering secure & reliable solutions for a long-term value that enables its customers to concentrate on their core business objectives. CONCLUSION A staff management software gives access to an organization to ample tools for better management, while simultaneously focusing on employee satisfaction and engagement. If used to its fullest potential, employee management software provides a company with an automated, efficient management system and a healthier work environment.
Decoding Brilliant Hacks to Receive Payments Against Invoices Instantly
The business world is an amazing place to be. The daily hustle keeps it alive, thrilling, and a brilliant place to be. One of the most thrilling tasks in a businessman’s life is sending out invoices and getting paid. Do you know one-third of invoices are paid late? That is a lot of invoices and money. Whereas, some are thriving on or before date payments like a pro. How is it possible for the latter to get paid so quickly? So, we tried to bring to you some tips from the businessmen, who are lucky to get paid sooner, decode their methods of invoice payment system/setup for all. This invoice payment system includes payment terms and best practices that you should follow: What are Invoice Terms and Conditions? Terms and conditions set on the invoice are the laid-out rules or policies by the company that talks about- ● Mode of payment ● Payment cycle ● Currencies, for global businesses ● Late payment charges ● Due dates ● And legal actions Due date, in any invoice, is one of the most important factors in an invoice. The invoice issue date and its due date play a crucial role in getting payments in time. A smart businessman not only keeps a track of its own payment cycle, but also of his clients. He is exactly aware of when his client’s payment cycle starts and drops an invoice exactly then. So that the invoice stays on top and gets cleared in the first payments. Well, this is a smart decision? Did you ever think of it? But posts take time? How can you be more accurate about invoicing and payments? Set up an online invoice payment system. An invoicing software will send invoices in mails, which is quicker. And online payments will get you payments transferred in a click. Your client does not even have to move a step. Isn’t that cool? Smaller durations get you paid quicker Invoices with closer due dates might miss their last day, but still tend to get paid sooner than others lying in the line. As a human psychology, missing deadlines creates panic and then tends to get complete sooner. ● An average invoice due in a week tends to get paid in a minimum 13 days. ● An invoice due on 14th day gets paid in 18 days ● 3 weeks due invoice takes 25 days to get paid ● And, an invoice due in month gets paid in 40 days Generic payment terms are changing Don’t worry about offering shorter payment terms. You’re not the only one in the bandwagon. Today, more than 75% of businesses offer invoice clearance within 2 weeks. So, the market is changing and so are expectations. There might be expectations for customers with bigger bills, but those are negotiable. Offer discounts, installments, or ask for middle grounds to get payments cleared faster. Send invoice at the earliest One of the easiest ways to start clicking the invoicing clock is by sending invoicing online to your clients as soon as you FULLY complete the jobs you’re asked to do. Once you complete your job and get a satisfactory response from the client, shoot an invoice towards them. It is then that your clock starts ticking and you’re bound to get paid at the earliest. Never underestimate invoicing or delay it. Because each time you do it, you are pushing away your payday and ultimately hampering your cash flow. It is okay to follow up for payments You don’t have to wait for an invoice to cross its due date to follow up. Sending a gentle reminder while the invoice is still pending is completely fine. Try sending a friendly email note or a gentle voice note to remind your clients of their dues. An online invoice payment system like Invoicera comes with automated payment reminders. Choose templates to schedule or customize payment reminders as you like to send to the clients. Set dates and schedule the frequency of reminders depending upon the approaching due dates. Just don’t go overboard with reminders. It is unprofessional. Now, Top 5 Tips to Get Paid Quicker Inward cashflow is the supplement for a business that keeps it going. But, Invoicing does not ensure monetary rewards to a business. Sending an invoice is only the first step. So here are top 5 payment practices that you should follow to get payment in time. ● Finalize payment terms before getting started While discussing the project, finalize payment terms too. It is always beneficial to lay your policies transparently, beforehand. Tell your client clearly about your offline or online invoice payment system, billing cycle, invoicing approach, and penalties. Lay enough emphasis so that your client is bound to take it seriously. Discuss and bend policies if possible. But, make sure to do all of this well in advance. ● Make sure your invoice is self-explanatory An invoice is a list of service/products offered with complete payment and contact details. It is a crucial document that involves money. Thus, make sure each of your invoices is able to explain itself fully without the client having to call you again and again. Add itemized list, but if there is a need add details of the listed items too. ● Send the invoice directly to concerned person’s mailbox Ask and only send the invoice to the concerned person’s mailbox. This way you’re enhancing your chances of getting paid in time. Remember, an invoice clock starts only when it reaches the right person at the right time. ● Stay in touch with your clients To get an invoice paid in time, keep reminding your clients about the payments. Send gentle reminders or automate reminders with online invoice payment systems to keep your client reminded about their dues. ● Add late fees If your payment terms are clear and well-spoken off, then add a section of late fees in your invoices. Let your clients be aware of the charges they might have to pay in case they miss payments. Be confident about late fees and ensure your clients abide by the rules too. Finally, Create an Online Invoice Payment System that Works Invoicing is tedious, yet most regardful. To make it convenient and simple, set up an online invoice payment system in your business. An online invoicing software aids you in creating invoices, accepting payments, and keeping a record. Moreover, today’s latest software automates. Automation means the software is able to automate invoices and shoot them to clients when you pre-schedule them for the day. They even offer multiple features like payment tracking, invoice tracking, record-making, sending reminders, and more to help your business scale better.
Take the advantage of how artificial intelligence has provided base to Digital services
The basis dimension has taken a step further ahead when it comes to promoting your brand in order to capture the market share that used to be researched deeply into the physical market rather than being able to easily access it through virtual grounds. Now that things have changed the bed and people are now opting for research methods on the Internet life you can also find those people who can mentor and provide service to your brand. Now, these services can relate to virtual assistant in Australia that is the professionalism of how they can easily be used as freelancers in order to help you to manage the virtual stage of your business. You don’t have to come up with a forecasted budget in order to hire them instead they help you in finding grounds authentic to digital platforms. Sometimes are going to analyze your advertisements and understand how they have reached a promotional virtual assistant in Australia success or not. On the other hand, they can also come up with ideas of how your accounting budgets can be set with smart goals. Align your goals in the Earthly and Digital Dimensions with the Right Virtual Assistance Every business needs to grow and it is not important that you have to Hire a VA that individual in your business and expect a long-term contract with them. In terms of a situation, you can get a virtual assistant in Australia who is qualified enough in giving you quality services related to digital platforms and software management enablement. You can come up with various kinds of techniques and services that can be jotted down in the job analysis so that the individual who wants to work for you can actually e connect with you for the time being through a contract of temporary base. It is certainly not important for a virtual assistant in Australia to be e the employee of your company. They are just like promotional engines that you buy from B2B services in order to qualify your product in the customer's insights. Get yourself ready to upgrade your brand and it’s strategies in terms of financial and marketing rounds so that the virtual evaluation can happen according to your targets. The most important thing regarding business success is to be able to align all the main goals with subsets of each department even if it's organized digitally. Find yourself amused by the various ways of how your product can find potentials on the digital grounds by virtual assistant in Australia management. Managing our business is not an easy task but when you have the assistance of a virtual speaker who is not present physically but has the key to understanding the potential digital targets who can provide you with their in stream of revenues and long-term customer lifetime value. The most crucial part about your business existence is to hire the right people at the right time with the right kind of qualifications and most trusted value with exact results that you have always planned for.
“Work From Home” - What COVID-19 Alert Level 3 Means For Businesses
Employsure is here to support business owners to comply with the restrictions under the COVID-19 alert levels. The Government last week outlined the details of what relaxing restrictions from Alert Level 4 would look like, and has now announced the lowered restrictions under Alert Level 3 will come into effect at 11:59pm on Monday 27 April. Alert Level 3 will last for a minimum of a fortnight, and will then be reviewed by the government, before it makes a further decision on 11 May. Business owners that want to open can spend the next week preparing to do so, e.g. get stock etc, but have been asked to stick to social distancing and their bubbles. Schools and Early Learning Centres can be accessed for cleaning, preparation and maintenance. On 28 April, teachers will be allowed into the building – students who can attend will be allowed in the next day. “For those who can work from home during this period, it will allow them to still enable cash flow into their business, while eliminating the risk of spreading the virus between potentially infected employees,” said Employsure Senior Employment Relations Adviser Ashlea Maley. “While this may not be an option for all businesses, it is still the best course of short-term action, to keep things running as smoothly as possible. “Allowing more businesses to resume operations will help reduce the unemployment rate and will allow the economy to begin to correct itself. “While it would be good to see all businesses operating as soon as possible, the risk is still too high.” What businesses are open? Under Alert Level 3, major restrictions apply to hospitality businesses like restaurants, bars and cafes, as well as retail and hardware stores. Non-essential businesses that meet safety guidelines will be allowed to operate, but transactions but must be done through an app or online portal - not be face-to-face. Contactless food delivery or click and collect services must also be adhered to. Businesses that don’t have a customer-facing function and are only accessed by staff can reopen, but staff must practise physical distancing and comply with health and safety standards. The Government’s main message to employers is to still work from home if you can. Schools will open for children up to and including year 10 but physical attendance is voluntary. Those in years 11-13 will continue to learn from home. Looking ahead: “We won’t yet know the full extent the government’s decision to lower the alert level will have on small business owners,” said Ms. Maley. “For those non-essential businesses that can’t operate from home and have to return to the workplace, these next few weeks will be the factor in deciding if the decision to relax restrictions was the right one. “If they stick to good hygiene and abide by the safety measures they put in place, I can see this as a positive step forward. “Employers should ensure all staff are abiding by the rules and should take the correct steps in maximizing safety if a worker breaches them. “The coming months will be a new test for New Zealanders, and it’s up to all of us to work together, to ensure we can come out of this on the other side.” Resource Hub For Employers: To help employers meet this unprecedented challenge, Employsure has built a free Resource Hub, containing workplace policies, communications, checklists and FAQs. All information is free for business owners and can be found at employsure.co.nz/coronavirus #covid19 #newzelandbusiness #employee