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Implementation of e- Office



Definition:

The E-Office Module is designed to coordinate the needs of modern corporate or Government Offices used by the tool for the good governance of future generations. It is a platform that personalizes and enables access for sharing and knowing the internal information for the employees through any browser from any system in a network.

E-Office is a digital workspace solution for upcoming generation particularly for government offices. It has different types of official activities of government offices in electronic mode.

· e-file File management system
· e- leave Leave Management System
· e-Tour Tour Management System
· CAMS Collaboration & Massaging System
· PIS Personal Information System
· KMS Knowledge Management System

The Technical features of E-Office framework:

· E-Office manages official records and documents in e-format.
· It is designed with secure technology and barrier for third party access.
· E-Office navigates workflow Automation as per the higher level officers.
· Enables access for scanning official documents or records wherever necessary.
· It enables storing and retrieving data when it needs.
· It acts as a centralized and common data directory.
· e-Office is accessible on any platform with open source technology.

Objectives of E-Office:

The objective of applying e-Office concepts is to eliminate paper works and making electronic office communication.
· To improve performance, flexibility, and effectiveness in governing sector.
· To lower TAT and fulfill the needs of citizen.
· To supply good resource to improve the quality of administration.
· To establish clarity and responsibility.
· To provide a cost-effective e-Storage facility.
· User in Environment-friendly, eco-friendly systems.

Operationalization and configuration of e-Office Product for New Department:

The Department may initiate the following preliminary activities,

Department Request Letter: It helps send a formal request letter with the contact details to commissioner in advance.

e-Office Demo: The TN e-Office team contact this department fixes the date and of e-Office application.

Bulk email IDs creation: To get e-office product users needs to login by using email id and have access to send in bulk mails.

Data Collection & Master Data Preparation: It helps to collect data that is designed already as a template is required to prepare master tables and data collection for various departments.

Submission of Employee Master-Details: This department requests to fill the EMD heads and submit the same to the TN e-Office portals.

Go-Live date of e-Office: This team will fix the date to go-live for e-office application.
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