"It is wonderful to have enough time. We can do anything we want, go anywhere we want and be anyone we want." - Jean Effel.
You are out of time, and you have a lot of work to do. It is essential for you to be productive, but it also doesn't help your employees make things difficult by asking questions or not doing their part. How do you get this all done in the allotted amount of time?
This blog post will explain how to be efficient at work so that you can meet deadlines, answer employee's questions, and complete other tasks before they become too overwhelming. The tips given will show you what mistakes people often make and provide ways to avoid them and strategies for being more productive in general.
This blog post has been written while keeping business owners in mind who want advice on how to manage their time better so they can increase productivity and become better employees. Let's dive in to find out the ways to be more time-efficient at the workplace.
8 ways to start being Time-Rich at Workplace
1. Measure your productivity
When people hear the words "being productive," their initial thoughts may be that they have to get more work done in less time. This sounds difficult and maybe even impossible, especially when things are already hectic.
If you're looking for an easier way to become more productive, start with measuring productivity by using some of these tips:
● Don't do things in the wrong sequence.
● Do less, but well and with impact.
● Define your true priorities and drop unimportant activities.
● Focus on profits
● Customer satisfaction
● Feedback assessment
You can also use free time tracking apps to measure your day-to-day productivity.
2. Define Smart Goals
A smart goal provides structure to your time management skills. Well-defined and well thought out, SMART goals are the perfect way to get your desired outcomes. SMART goals are defined as:
● Specific: Be specific about what you want to achieve?
● Measurable: How will you know when this is done?
● Achievable: How feasible is your goal, based on your resources and workload?
● Realistic: Does your goal align with overall priorities?
● Timely: What is your deadline?
3. Prepare the Time Reports
Time reports are a simple way to keep track of your time. Whenever you complete an activity, write it down in your Time Report Logbook. In addition to recording the number of hours spent per task (like phone calls or working on spreadsheets), record the reason behind the time usage as well (i.e., "Called back customer on the status of order" or "Worked on expenses report").
The idea is to figure out the areas where you used more time than others. Once you identify your top tasks, allocate more time at the beginning and end of your workday (or week) to accomplish them with greater efficiency. This technique also works with keeping track of interruptions.
We understand that it is difficult and time-consuming to prepare such time reports manually. But what if we tell you that you can quickly generate time reports from software? Yes, WorkStatus can help you produce, review and share your time reports in a few minutes.
Request a free demo of time tracking software here.
4. Take regular breaks
"Taking a break can lead to breakthroughs." ― Russell Eric Dobda.
It may seem like working 24/7 without rest is the key to success, but research has shown that taking breaks throughout the day is incredibly important for your ability to work efficiently. You can be more productive if you get things done in concentrated bursts instead of being constantly stressed out.
5. Try to make meetings productive
To become better at time management, it is best to develop better habits for meetings. Here are some ways to be more productive while conducting meetings-
Make sure everyone has a clear understanding of the purpose of the meeting before commencing and have an agenda to guide the meeting's structure.
Decide who will note down the minutes of the meeting (MOM). It can be jotted down during the meeting and then distributed to participants.
Make sure everyone has a clear understanding of their role in the meeting.
Make sure people know the next steps they need to take for follow-up action items to happen.
Take a rough estimate of how much time should be spent in group discussion and ensure what needs to be discussed is covered.
6. Delegate routine tasks
Delegating tasks to your subordinates does not mean you are shirking responsibility. Instead, it is an intelligent and effective time management skill that will show them how highly you value their contribution to the success of each project.
Make wise use of the skills and abilities of your team to get more done. Assign some tasks to others so that you can focus on critical decisions, reducing your workload.
7. Say 'No' to Multitasking
"Multitasking is a lie."- Gary Keller.
Multitasking is a complete myth. People don't multitask, and they switch tasks. Multitaskers perform worse than non-multitaskers because they have two tasks on their mind instead of one at any given time.
It's typically viewed as a positive skill to do multiple things at once in the workplace, but multitasking is best avoided. Productivity is increased when we focus on one thing or project at a time.
8. Define Weekly priorities
A great way to set weekly priorities is by making a list at the end of your day of what needs to be done tomorrow.
It should be noted that it isn't about ticking off the items on your list one by one. Instead, you need to take care of the tasks with urgency first. You might need to have a talk with your manager and sort out any pending issues.
How can WorkStatus be the ultimate solution for all?
WorkStatus is an employee time tracking software that helps you get more done at work. With this time tracking app, you can keep track of your hours, take regular breaks, so you don't burn out, and better manage the tasks on your to-do list. It will change the way you structure your week.
WorkStatus is a real-time dashboard for project management software. It displays the work progress of all your projects on a single screen. WorkStatus reports and analyzes productivity, which will help eliminate delays and accelerate the process of finishing projects on time. It offers the following features:
● Time Tracking
● Employee Monitoring
● GPS Tracking
● Project Budgeting
● Employee Scheduling
● Productivity Measurement
We believe that you can find some time to implement these 8 ways of becoming more Time-Rich. The key is to be mindful and intentional about how you spend your precious minutes, seconds, hours, days – well, just a few tips from our blog will help get the ball rolling for making 2021 a great year!
If you think WorkStatus would help make all of these tips even easier in practice, download our time tracking software today!
Get in touch with the best time tracking app company here.
Well!! That's it from today! We hope you liked this blog, and if we miss out on any crucial parameter, please tell us in the comment section.